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Minutes of Meetings - 2006

Committee Meeting - 26th October 2006

Present:

Richard Avery, Jonathon Bomford, Paul Heneghan, Steve Porter, Matt Powell, Ben Salcedo, Martyn Whiting

Apologies:

Brett Green

Court Maintenance

1. The holes on the front wall on court 2 have been filled - thanks to Steve P.
2. The court floors are reasonably clean at the moment, so there is no need to sand them down.  Janet sweeps them every day, and mops them down about once a fortnight.  This seems to be satisfactory.
3. With the recent warm moist conditions, Court 3 floor expanded jam against the side walls.  Richard and Steve took up the edge boards and planed them down a little.  With the coming colder (and drier) conditions, it should stop being a problem.
   Action - everyone to keep an eye on the expansion gaps and inform Steve if they close up.
4. The alarm seems to have settled down now.  No need for further action.
5. The court heaters have been physically installed and wired up.  All we are waiting for now is some contactors.  These should arrive next week and will be fitted then.  Thanks to Steve P, Johny Johnson and Rob Fisher.
6. The ceiling needs to be replaced.  This will have to wait until the leaks in the roof are fixed, so will probably have to wait until spring next year.  In the meantime, we should put a coat of paint on the most badly stained panels.
   Action - Steve P to organise work party.
   Action - Richard A to ask Mark Dewdney about energy-efficient panels.
7. Court three lights have two faulty fittings.  There is a possibility that JJ and Rob F may get a chance to look at these while we still have the scaffolding.
   Action - Steve P to chase.

Balcony

1. The balcony has been cleared by Mark Dewdney and Bob Speake.
2. Keypad lock has been fitted to balcony door.
3. Balcony floor - we're waiting for a decision to be made about the function room floor.
   Action - Richard A to find out about function room floor.

Other Maintenance Issues

1. The accuracy of the clock in the light meter is very poor.  It seems to lose many seconds a day, so after a couple of weeks it's a minute or two slow.  Obviously we can keep asking John Lomas, but it may be possible to tweak the internal clock. Another alternative would be to buy a clock that synchronises to the radio signal from Rugby (about £10).
   Action - Steve P to contact A1
2. The shower temperature is never right.  It is usually several degrees too hot, but there was also a complaint that some time ago, it was too cold.  It had also been noticed that the thermostatic control wasn't very good - the temperature was noticeably hotter when two showers were on compared with just one.  There was a request that the locking mechanism inside the valve be removed.  Another possibility would be if the locking mechanism prevented extreme heat, but allowed some variation.
   Action - Richard A to raise at Exec.
3. There was a request from a squash member that a shelf be put over the radiator in the shower.  THis could be used for placing soap/shampoo, and would also slow down the corrosion of the radiator.
   Action Richard A to raise at Exec.
4. What can be done about muddy shoes in the changing rooms.  This inevitably means that that your feet get dirty immediately after you've showered, and also that some of the mud will get walked into the squash courts - when it dries it turns into dust and makes the court floors slippery.  The possibility of making access to a mop and bucket was discussed.
5. Action - Richard A to raise muddy changing room floors at Exec.  Richard A also to ask whether it is possible to put a keypad lock on the cleaning cupboard as access has frequently been required outside of bar-opening hours.
6. Frequently these is not enough room in the men's changing room due to large quantities of juniors who leave their kit all over the place.  Would it be possible to fit another few feet of benches and/or provide some shelves/lockers for kit bags?
   Action - Richard A to raise at Exec.
7. Remove the hair driers.  No one has ever seen them used, and they have both been vandalised now.
   Action - Richard A to raise at Exec.
8. The keypad lock on the door to the men's changing room is binding.  When it is opened, the latch stays retracted even when the catch is not on.  Then it intermittently lets go and locks the door leading people to believe that the catch won't stay on.  This is almost certainly because either the inside or outside handle has been mounted a few mm to one side causing the mechanism to bind.
   Action - Richard A to raise at Exec.
9. Is there an official way for members to report building maintenance problems?  Initially, the quickest way would be through an email address.  Later on, possibly a web-based form with a way of seeing what action/progress has been made.
   Action - Richard A to raise at Exec.

Coaching & Training

1. Training sessions will occur on Tuesdays.  Initially there will be one court booked for a double session from 19:30 to 21:00.  If demand goes above four, then we could consider booking two courts.  It should be called "Training Session" to avoid putting off non-team-playing members.
   Action - Steve P to book out the courts.
2. There was a feeling that these session would really benefit from some first team players.
   Action - Brett to ask first team players if they can attend some of these sessions.
3. Richard Avery thought he could get a top-quality coach to come to some sessions depending on demand.
   Action - Richard A to assess demand and book a top-quality coach if appropriate.

Tournaments

1. Club champ dates - 10th to 18th Nov.
   Action - Paul H to send out email reminding people.
2. Handicap Tournament - last two weekends in March.
3. Vets tournament - April 2007.
4. Junior Tournament - handicap event to be held on Saturday 18th Nov.  Finals in the early evening just before before the main ones. 
   Action - Richard A and Paul H to inform the juniors.

Teams

1. It seems that all the first team players have rejoined or are in the process of rejoining.
   Action - Brett and Richard to check the membership status of first team players.
2. We need to sort out the ranking.  There was a proposal to kick-start the ladder again by requesting that all players enter the scores of ALL matches.  This should keep the ladder up to date.
   Action - Ben S to sort out the list, Paul H to email members.

Juniors

1. We have entered a single mixed U19 team in the Worcestershire Junior League.  Paul has the fixtures
   Action - Paul H to email list to juniors
2. We need to sort out the membership for the juniors.
   Action - Richard A to sort out.
3. We are starting Mini Squash.
   Action - Richard Avery.

Executive Committee Representation

1. We need regular representation on the Exec.  If neither the Captain nor the Vice Captains are able to go, then a substitute must be found.  Several of the committee agreed to fill in in these emergencies.
2. The captain should produce a monthly report for the squash section.  This would be useful for the squash section committee members as well as the Exec.
   Action - Richard A to produce report.  Other committee members to provide input.

AOB

1. Membership form needs to be updated to include the new payment options.
   Action - Richard A to raise at Exec.
2. Nigel Hunter thinks he can get £500 of sponsorship from Head for a sign on the tins.
   Action - Richard A to discuss with Nigel.
3. Next meeting is Thurs 25th January at 19:30.

Paul Heneghan
Squash Secretary
2/11/2006

Committee Meeting - 3rd August 2006

Present:

Richard Avery, Steve Porter, Ros Porter, Brett Green, Ben Salcedo, Martyn Whiting, Matt Powell

Apologies:

Paul Heneghan

Court Maintenance

1. The holes on the front wall on court 2 will be filled and sanded before the season starts.
   Action - Steve P.
2. Court floors will be sanded up to the T line on all courts due to the dirt/dust accumulating on the floor during the building works. Action - Steve P and Paul H will do this before the season starts. Need to arrange a date for this so a cleaning party can help with the hovering and cleaning up.
   Volunteers so far are Martyn, Ben, Matt, Brett, and Richard.
3. Check the cleaning regime on the squash courts.
   Action - Steve P will speak to Janet.
4. Alarm going off during meeting, Steve asked Richard Avery to raise this during the Exec meeting next week.
   Action - Richard A.
5. Radiant Heaters will be fitted by mid September at the latest by John Johnson & Rob Fisher. We need some heater safety covers to prevent the heater elements being damaged by the balls.
   Action - Richard A to ensure the Exec raise the purchase order for the heaters. This needs to be done before the season starts allowing time for testing.
6. The replacement of the whole ceiling will be held back until the leaks in the roof and electrical cabling are repaired. Therefore, we need to consider replacing the one panel on court 2 in time for the re-launch of the club.
   Action - Richard A to organise the purchase of a panel with Steve's help. (Approx cost £20.00)
   NB It may be possible for us to replace the ceiling with a thermally insulating material, enabling us the recover the cost from environmental subsidies from the Government. This could also apply to the lights if we use low power devices.

Balcony

1. Richard needs to talk to Mark Dewdney to decide what is junk and what needs to be kept so we can start to clear out. It would be ideal if we can do all the cleaning and repair work on one day, starting from ceiling to floor. 
   Action - Richard A
2. Suggested we have a key pad lock for the balcony door to stop incidents like the paint falling on the floor. This will be used during abnormal hours as we don't want to stop people watching the squash.
   Action - Richard A to discuss with Execs next week.

Other Maintenance Issues

1. The on-line booking system was agreed as a good idea even though it is still under development by Paul H. 
2. The clock for the lights needs to be re-set.
   Action - Richard A to ask John Lomas to adjust if SP doesn't get to him first. 
3. Showers - can we have access to control the temperature?
   Action - Richard A to discuss with Execs next week. 
4. Need to find out if all the work will be finished in time for the re-launch, eg entrance area. 
   Action - Richard A to discuss with Execs next week. 
5. The date for the working party needs to be set before the re-launch. Therefore, latest completions date: 1st weekend in September.

Coaching & Training

1. The coaching / training sessions haven't been that successful but Richard is willing to try them for another season. Need to organise some pre-season training and get as many team players involved. 
   Action - Richard A and team captains to discuss dates and team captains to ring around to get interest. 
2. If the coaching proves successful we can consider bringing a coach in to replace Kier.

Tournaments

1. Agreed to keep the club champ dates as they are. (10th to 18th Nov) 
2. Handicap Tournament - suggestion is to have it at the end of the Winter Season and avoid the Easter period. Looks like end of March. 
   Action - Paul H to communicate dates to e-mail list 
3. Vets tournament - do we have another one? 
   Action - Jonathan B to see if there is interest. If so we will hold it in conjunction with the club champs. 
4. Junior Tournament - it was suggested to have a junior handicap on the finals weekend of the club champs, starting in the afternoon with the final early evening before the main ones. 
   Action - Richard A to discuss with Paul H and check feasibility and availability of time.

Teams

1. Brett raised the fact that there may not be a 1st team due to lack of available players at the required standard. 
   Action - Brett to ring players and confirm who is committed to playing. 
2. Dependant on above we will need to agree how many teams we enter in the Winter League. If the 1st team disband there will only be 1 team which will be in Div 3. 
3. Vets -2 teams have been entered this year. Steve P raised the issue about the bar not being open so Jonathan B will need to investigate the options. 
   Action - JB to sort out the 2 squads and bar use on Saturday early evening for home matches.

AOB

1. Need more regular meetings and they should be done prior to the Exec meeting. Therefore we will have 4 meetings per year, which will be the last Thurs of every 3rd month.
2. Next meeting is Thurs 26th October.

Brett Green
Squash Secretary (acting)
22nd September 2004