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Minutes of Meetings - 2007

Committee Meeting - 13th February 2007

Present:

Richard Avery, Steve Porter, Paul Heneghan, Brett Green, Martyn Whiting, Ben Salcedo, Matt Powell

Court Maintenance

1. There are more holes in the front wall on court 2.
   Action - Steve P to investigate and remedy.
2. The court heaters are working well.  One element has failed and will be replaced when we next have the scaffolding out.  Court 1's controller has no hysteresis - it switches on and off every few minutes.  This is quite distracting, and also means the elements won't last very long.
   Action - Steve P to sort out controller.
3. The court ceilings needs to be replaced.
   Action - Steve P to organise work party after work on external roof is complete.
   Action - Richard A to ask Mark Dewdney about energy-efficient panels.
4. Court three lights have two faulty fittings.
   Action - Steve P to organise work party, scaffolding, etc.
5. Balcony floor - we're waiting for a decision to be made about the function room floor.
   Action - Richard A to ask Mike SD.

Other Maintenance Issues

1. Rob Fisher can now adjust the clock on the light meter.
2. Clock on balcony has stopped.
   Action - Paul H to replace battery.
3. Rob Fisher has adjusted the shower temperature and it is now OK.  Those requiring a cooler shower can use the disabled shower.
4. Can a shelf be put over the radiator in the shower?
   Action - Richard A to pass request on to Rob Fisher.
5. The problem of muddy shoes in the changing rooms doesn't seem to be too bad at the moment.  We will monitor the situation.
6. The design of the changing rooms needs to be altered.  We discussed how to make better use of the available space, installing racking for kit bags, removing redundant hair dryers, better ventilation, obtaining a pole to open the Velux window, sticking code lock, etc.
   Action - Richard A to pass this list on to Rob Fisher.
7. The official way for members to report building maintenance problems is to pass them to Richard A, who will pass them on to Rob Fisher.

Coaching & Training

1. Tuesday training sessions are going well and are regularly attended by M1, M2, L, V & J players as well as aspiring players.  Due to demand, we need to book two courts for a double session.  To use the sessions efficiently, we should assess the availability of players and schedule them accordingly to make sure we always have three or four players per court.
   Action - Steve P to book out courts 1 and 2 from 19:30 to 21:00 on Tuesdays
   Action - Richard A and Paul H to schedule attendees.
2. There was a feeling that these session would really benefit from some first team players.  Brett attends most sessions, Paul can't do Tuesdays, Martyn would like to attend alternate sessions, and Kiffy can't make them.
3. Richard Avery thought he could get a top-quality coach to come to some sessions depending on demand.
   Action - wait until the training sessions have taken off and then think about it.

Tournaments

1. To get the tournaments back to their correct slots, we are going to run the Club Championships just after the season finishes - 20/21/22/27/28/29 April 2007 - finals night on a Sunday.  There will be a junior tournament at the same time.
   Action - Paul H to send out email informing people.
   Action - Brett G to do a poster.
2. Handicap Tournament - due to the club refurbishment, we have lost the 2006 tournament, so the next handicap will be on 12/13/14/19/20/21 October 2007.  There will be a junior handicap tournament at the same time.
3. Vets tournament - May 2007?
   Action - Jonathon B to liase with other vets to decide date, format, etc.

Teams

1. All the team players have paid their membership.  Glenn is not playing for us this year, but might join again next year.
2. Ben has done the challenge list on the board.  We need to start challenging each other!
   Action - Paul H to email members about challenge ladder.

Juniors

1. All coaches in contact with juniors need to complete a disclosure form.
   Action - Paul H, Neil T and Brett G to complete disclosure forms.
2. We need to sort out the membership for the juniors.
   Action - Richard A to sort out.
3. As the standard of the juniors attending on Saturday morning is so diverse, and as there are so many of them, we need to reorganise the times of the sessions.
   Action - Richard A.

Executive Committee Representation

1. We have had regular representation on the Exec for the last few months.  If Richard should be unable to attend, several squash committee members confirmed that they could fill in.
2. Only one monthly report has been produced in the last few months, so Steve P volunteered to take on the task of producing it in future.
   Action - Steve P to produce report.  Other committee members to provide input.

Online Bookings

1. Discussed outside of the meeting!  The club has now got broadband installed.  Three servers have been installed, but the fourth one has some problems which should be sorted out over the next week.  Then the squash section website can be transferred to it along with the domain name www.eveshamsquash.co.uk.  
   Action - Richard A and Rob Fisher to sort out server.
2. The online booking system (ready and waiting since September 2005!) can then be put into action.  There will be a terminal in the squash gallery for local bookings.
   Action - Richard A to sort out terminal in gallery.
   Action - Paul H to install online booking software.

AOB

1. A major racket manufacturer might be interested in sponsoring an advertising sign on the squash court tins.
   Action - Richard A to talk to Nigel.
2. We will hold a squash section AGM shortly before the club AGM.
   Action - Richard A to set date and inform committee ASAP.
3. Date of next meeting - Tuesday 5th June at 19:00.  Should this be changed to Tuesday 1st May to stick to our formula of four meetings a year, each to be held on the Tuesday before the first Thursday of the month?
   Action - Paul H to clarify date with committee members. 

Paul Heneghan
Squash Secretary
14/2/2007

Committee Meeting - 5th June 2007

Present:

Richard Avery, Jonathon Bomford, Paul Heneghan, Steve Porter, Matt Powell, Ben Salcedo, Martyn Whiting

Court Maintenance

1. Holes in Court 2 filled - thanks Steve.
2. The court heaters need an element replaced.  Court 1's controller is a bit sensitive.
   Action - Steve P to order replacement element and sort out controller.
3. The court ceilings needs to be replaced.
   Action - Steve P to organise work party after work on external roof is complete.
   Action - Richard A to ask Mark Dewdney about energy-efficient panels.
4. Balcony floor - we're waiting for a decision to be made about the function room floor.
   Action - Richard A to ask Mike SD.

Other Maintenance Issues

1. Can a shelf be put over the radiator in the shower?
   Action - Richard A to pass request on to Rob Fisher.
2. The design of the changing rooms needs to be altered.  We discussed how to make better use of the available space, installing racking for kit bags, removing redundant hair dryers, better ventilation, obtaining a pole to open the Velux window, sticking code lock, etc.
   Action - Richard A to pass this list on to Rob Fisher.

Coaching & Training

1. Coaching and training is going well.  It probably needs higher profile.
   Action - Richard A to do poster

Tournaments

1. Handicap Tournament - due to the club refurbishment, we have lost the 2006 tournament, so the next handicap will be on 12/13/14/19/20/21 October 2007.  There will be a junior handicap tournament at the same time.
   Action - Brett to email team players and coerce them to enter.
2. It's time for another Ambidextrous Cup match.
   Action - Brett to organise.
3. Vets tournament - September 2007
   Action - Jonathon B to liase with other vets to decide date, format, etc.

Teams

1. Ben has done the challenge list on the board.  We need to start challenging each other!
   Action - Paul H to email members about challenge ladder.
2. Not all teams have paid their match fees.
   Action - Richard A and Brett to sort out.
3. In order to attract team players next year, we will see if we can offer a team-playing membership of £75.  This is for players who are already members of another England Squash club and entitles them  to play for us in the winter and summer leagues as well as the Club Championship and other tournaments.

Juniors

1. All coaches in contact with juniors need to complete a disclosure form.
   Action - Paul H, Neil H, Neil T and Brett G to complete disclosure forms.
2. We need to sort out the membership for the juniors.
   Action - Richard A to sort out.
3. As the standard of the juniors attending on Saturday morning is so diverse, and as there are so many of them, we need to reorganise the times of the sessions.
   Action - Richard A.

Executive Committee Representation

1. We have had regular representation on the Exec for the last few months.  If Richard should be unable to attend, several squash committee members confirmed that they could fill in.
2. Only one monthly report has been produced in the last few months, so Steve and Paul volunteered to take on the task of producing it in future.
   Action - Steve and Paul to produce report.  Other committee members to provide input.
3. Our priorities for the year (in no particular order) are: ball-feeding machine, kit for 2nd team, ceiling, balcony floor, trophy board and trophy cabinet.
   Action - Richard to raise at exec.

Online Bookings

1. Discussed outside of the meeting!  The club has now got broadband installed.  Three servers have been installed, but the fourth one has some problems which should be sorted out over the next week.  Then the squash section website can be transferred to it along with the domain name www.eveshamsquash.co.uk.  
   Action - Richard A and Rob Fisher to sort out server.
2. The online booking system (ready and waiting since September 2005!) can then be put into action.  There will be a terminal in the squash gallery for local bookings.
   Action - Richard A to sort out terminal in gallery.
   Action - Paul H to install online booking software by start of new season.

AOB

1. A major racket manufacturer might be interested in sponsoring an advertising sign on the squash court tins.
   Action - Richard A to talk to Nigel.
2. We will hold a squash section AGM on September 12th. 

Paul Heneghan
Squash Secretary
20/8/2007